Understanding Your Payroll Schedule
You start on a 4-day processing time for direct deposit:
Submit payroll Monday → Employees paid Friday (for the previous week’s hours).
Switching from biweekly to weekly pay? We’ll guide you through the transition. It’s a one-time adjustment, but it provides long-term convenience.
Direct Deposit Holiday Payroll Adjustments
For those on 4 day processing time, holidays during the pay week require the payroll to be submitted one business day earlier.
If payday falls on a holiday, payroll must be submitted earlier no matter if the processing time is 2 day or 4 day.
Example: July 4, 2025 (Friday payday) → Payroll must be submitted by the Friday before.
✅ Good news: Many of our clients qualify for expedited processing, keeping all payroll deadlines set to Monday—eliminating most holiday disruptions.
Expedited Payroll
For well qualified clients, you can join expedited payroll to have a 2 day processing time instead of 4.
What This Means for You
Previously, our partner Patriot Software required 4 business days to process payroll. This meant that during normal weeks, funds were withdrawn on Tuesday and disbursed on Friday (assuming your pay day is a Friday). During holiday weeks, 5 days were required to ensure timely deposits.
Now, with expedited payroll:
Normal weeks: Processing time is reduced to just 2 business days.
Holiday weeks: Processing time is reduced to 3 business days. (Meaning submit on Monday, we run Monday and your employees are paid on time Friday)
Please continue to report payroll on Mondays (when you would normally report), even if there’s a holiday. With this new feature, you won’t need to worry about submitting on a Friday again—as long as we’re with Patriot and they maintain this benefit at no additional cost.
When your payday is on a different day we just have to take extra time to figure it out and make things work. Sometimes that does mean changing your payday especially when direct deposit is in the mix. We do try our best to keep how you operate as normal as possible.
If payroll falls on a week with a Friday holiday like July 4th, 2025 deposits will occur earlier (e.g., July 3rd). While this holiday change doesn’t technically alter your normal Monday reporting deadline, I will push to process payroll, for those affected, as early as possible to ensure everything runs smoothly.
December:
While Christmas and New Year’s may still bring some payroll challenges, we now have additional time to submit payroll compared to previous years. My occasional remote capabilities (Thank you Tim) also provide added flexibility to ensure your payroll is processed on time, allowing all of us to enjoy the holidays with a bit more peace of mind.
• If your pay date is not on a Friday, I’ll follow up to discuss how this change impacts your schedule.
What We Need from You
To maintain your expedited status, we ask that you:
Report time / approve time worked by Monday the week(s) of your pay day to keep the process running smoothly.
Ensure sufficient funds are in your payroll account immediately after submitting payroll.
⚠️ If a withdrawal for direct deposits or taxes fails, Patriot Software will revert your account to the standard 4-day processing schedule. Expedited status may be reinstated after 3 months of successful withdrawals.
Additional Notes
There are limits to the total amount you can process per pay period. However, your payroll amounts are well within these limits, so this shouldn’t be a concern.
We wouldn’t have applied for this upgrade if we didn’t believe you were ready for it—this is a testament to your excellent record!
Enjoy the Benefits
Expedited payroll is designed to make your experience even smoother, eliminating holiday headaches and simplifying your operations. We’re proud to support your business and are thrilled to offer this improvement.